This release was originally published on 26 October 2023 with 2022 ASHE data. It has now been updated with 2023 ASHE data (published on 1 November 2023).

Main Points

Key Points Commentary
Median Pay has increased by 1.9% The average¹ (median full-time equivalent) pay of NICS staff is £29,258 which is an increase of 1.9% on the equivalent figure for 2022. The overall pay award for the NICS for 2022 was an increase to most NICS pay scales of £552. See Annex 2 for more details.
Top decile Pay: £43,436 Bottom decile Pay: £24,507 Pay of £24,507 would put someone in the bottom 10% of NICS staff, whereas pay of £43,436 would put someone in the top 10% of NICS staff.
99.5% of NICS staff received a pay increase between 2022 and 2023 The extent of the increase varied between grades: 100% of AA and Industrial 1 staff received a pay increase of 6% or more. 98.8% of EOII staff received a pay increase between 2.0% and 3.9%.
Gender Pay gap is 4.1%² There continues to be a gap between male and female pay in the NICS – the median pay for females is 4.1% lower than the median pay for males.

  1. Median is the measure used for the average of pay data. The median is preferred over other ways of calculating the average as it is less likely to be influenced by a few very high or low values, which can often be the case with pay data. There is a video to explain the median on the NISRA website.

  2. The Female Median has been calculated as a proportion of the Male Median.

Key Definitions 1

Pay: Gross basic annual salary only; overtime, allowances and non-consolidated payments are excluded.

All salaries are full-time equivalent.

NICS: Northern Ireland Civil Service.

SCS: Senior Civil Service, which equates to analogous Grade 5 and above.

Background

This bulletin contains an overview of NICS pay statistics as at March 2023. The statistics relate to annual pay, and the emphasis is on 2023, though some trend information from 2013 onwards is also presented. Pay increases can be due to normal progression up a pay scale (for those who are not at the maximum of their scale) and changes to pay scales (due to annual pay awards). The figures take account of the NICS August 2022 pay award and the Northern Ireland Prison Service (NIPS) April 2022 pay award2.

Analysis of Pay - Year Ending March 2023

At March 2023, the median pay of NICS staff was £29,2583, which represents a 1.9% increase on the equivalent figure for 2022. The overall pay award for the NICS for 2022 was an increase to most NICS pay scales of £552. See Annex 2 for more details.

Figure 1: Median and Quartile Pay by Analogous Grade Level, March 2023 1, 2

  1. ‘Other’ Staff are staff not on NICS Pay Scales.

  2. For further details on breakdown of job titles within Industrial grades, see DoF Industrial Pay Scales (opens a new window).

In Figure 1, the grey circle identifies the median pay for each grade, the black bar shows the upper quartile, and the blue bar the lower quartile. For staff in Industrial 1, Industrial 2, Industrial 3, AA, AO and HOCS grades, the median, lower quartile, and upper quartiles are equal.

For staff at EOII, EOI, and SO grades this chart shows that the median and the upper quartile are the same, consistent with the majority of these staff being at the maximum point on their pay scale. The majority (99.5%) of NICS staff members received an increase in pay between 2022 and 20234. Basic pay of £24,507 would put someone in the bottom 25% of NICS staff, whereas basic pay of £34,558 would put someone in the top 25% of NICS staff.

Industrial 1 level and AA staff received the largest increases to median pay with increases of 12.1% and 6.2% respectively, between 2022 and 2023. There was a 2.3% increase in the median pay of staff at the Industrial 2 and AO Grades, and a 2.1% increase in the median pay of Industrial 3 and EOII staff, over the same period.

99.5% of staff received a pay rise, the majority of which received an increase in pay between 2.0% and 3.9%. Almost 18% of Industrial 2 staff received pay increases between 4.0% and 5.9%, and at AA and Industrial 1 levels 100% received pay increases of 6.0% or more.

Analysis of Pay - 2013 to 2023

Figure 2: NICS Median Pay Trend, 2013-2023

The overall median pay in the NICS increased by 22% between 2013 and 2023, from £23,999 to £29,258 (Figure 2). Over this period, a number of factors affected median pay, including Pay and Grading reviews.

Figure 3: NICS Median Pay by Analogous Grade, 2013-20231, 2

  1. Data for Industrial 1, 2, and 3 staff are only available from 2017 onwards.

  2. ‘Other’ staff have not been included in this chart as the grades and pay scales classified as ‘Other’ have varied extensively over the time period of this chart.

Between 2013 and 2023, median pay for staff at AA, Grade 5, and Permanent Secretary levels have had the highest increase over time, between 21% and 24%. In comparison, median pay for staff at SO, DP, Grade 6 and Grade 3 levels have had the lowest increases over time, between 5% to 13%.

5 Year Trend

Figure 4: % Change in NICS Median Pay by Analogous Grade, 2018-20231, 2

  1. See Table 8.

  2. ‘Other’ Staff are staff not on NICS Pay Scales.

Industrial 1 and Industrial 2 staff have seen a 23.3% and 22.5% increase in their median pay over the period 2018-2023 (Figure 4), the main reason for which was the NICS implementing the outcome of an Industrial Pay and Grading review over the course of 2016 and 2017, which placed staff to the bottom of their new pay scales5.

While there has been an upward trend in median pay at all NICS grade levels between 2018 and 2023, changes to the median pay of staff at Industrial 3, AA, and Permanant Secretary levels have been particularly marked with increases of 12.3%, 17.1%, and 12.0% respectively. A range of factors contributed to these changes, including staff advancing up their pay scales, and revised pay scales.

The median pay of staff at Grade 6 level decreased by 2.0% between 2022 and 2023. This is likely due to promotions into this grade during the preceding year, because staff who are promoted usually start on the lowest point of the pay scale for that grade. An increase in the number of staff on the lowest pay point for a grade has the overall effect of lowering the median salary for that grade. It does not mean that staff in this grade have had a reduction in their pay.

The median pay of Other staff (i.e. those who were not on NICS pay scales, the majority of whom were Prison Grade Staff) has increased by 19.8% since 2018.

Pay Differences within the NICS

Gender

Within the NICS the median pay of female staff is 4.1% lower than the median pay for male staff (£29,559 for males compared with £28,355 for females)6. The median pay for male staff remains within the EOI pay scale, whereas the median pay for female staff lies between the EOII and EOI pay scales.

Figure 5: Pay Gap by Analogous Grade Level and Gender, March 20231, 2

  1. See Table 3.

  2. ‘Other’ Staff are staff not on NICS Pay Scales.

The primary reason for the gender pay gap is the differing proportions of males and females across the grades. The majority of females are in lower paid grades EOII or below (50.2%), compared with the majority of males who are in higher paid grades EOI and above (54.7%). Therefore, the median pay for female staff remains below the EOI pay scale, whereas the median pay for male staff lies within the EOI pay scale.

Among Industrial staff, the median pay of males and females was equal. Among Other staff (those not on NICS pay scales), female median pay was 7.3% below male median pay.

For the General Service grades from AA to Grade 3, the median pay of males and females was equal. However, for the Permanent Secretary grade, the median pay of males was higher than their female equivalents by 3.3%.

When looking at part-time staff only, there is a gap in favour of female staff at Grade 3 level (3.7%), and amongst Other staff (1.0%).

Differences of this kind can arise from a range of factors, including the length of time that staff have been in their grade, differing proportions of males and females across grades, and the overall staff profile of the NICS.

To illustrate the constantly changing staff profile of the NICS, it is worth noting that between April 2022 and April 2023, the number of female staff at EOII level increased by 1.1%, whereas the number of male staff at EOII level decreased by 2.3% over the same period. The number of female staff at SCS level increased by 6.7% compared with 4.0% for males, and the number of female staff at Grade 7 level increased by 6.9% while the number of male staff at that level increased by only 0.5% 7.

Data on leavers and joiners indicates that in 2022/23, 55.4% of leavers from the NICS were male. However of the NICS leavers who were female, a higher proportion (60.3%) were at EOII grade and below.

Although males made up a higher proportion (51.2%) of all joiners to the NICS in 2022/23, more males than females joined at EOII or below, but a slightly higher proportion of females joined at EOI and above.

Data on promotions within the NICS indicates that in in the financial year 2022/23, the number of males promoted into higher grades was approximately 9% higher than the number of females promoted into higher grades. However, this difference in the proportions of females and males promoted was not always reflected at individual grade levels. For example, the majority of promotees to EOI (55.1%), and AO (68.3%) were male, whereas the majority of promotees at SCS (62.9%) and Grade 7 (55.7%) were female.

Community Background

In the NICS Overall, the median pay of Catholic staff is 1.0% lower than that of Protestant staff (Figure 6).

Figure 6: Pay Gap by Analogous Grade Level and Community Background, March 20231, 2

  1. See Table 4.

  2. ‘Other’ staff are staff not on NICS Pay Scales.

With regard to community background, at all Industrial grade levels and from AA to Grade 3 inclusive, there is no difference between the median pay of Protestants and Catholics. However, among Other staff (those not on NICS pay scales) Catholic median pay is 3.6% lower than Protestant median pay. At Permanent Secretary level, Catholic median pay is lower than Protestant median pay by 7.2%.

An overall NICS community background median pay gap can arise, even when individual grades do not have a median pay gap, due to the overall staff profile of the NICS, and differing proportions of staff in lower paid grades among Catholics and Protestants.

Although the majority of Protestant staff (53.4%) and the majority of Catholic staff (50.8%) median pay for both Protestant and Catholic staff are within the EOI pay scale, but the median pay for Protestant staff is on a higher step within the EOI pay scale. However, there are differences at individual grade level particularly in lower paid grades. For example, there are higher proportions of Catholic staff at AO and EOII levels, whereas the majority of staff (53.5%) at SCS level are Protestant.

In addition, although Catholics made up a higher proportion (54.7%) of all joiners to the NICS in 2022/23, a higher proportion of Protestants than Catholics joined at EOII or below (58.9% compared to 57.7%). Therefore the proportion of Catholics joining at EOI and above was higher than that of Protestants (42.3% compared to 41.1%).

In relation to promotions, data indicates differing proportions of Protestants and Catholics promoted to different grades. For example, more people from a Catholic community background (53.2%) were promoted to a higher grade than those from a Protestant community background (46.8%). Looking at individual grades, the majority of promotees to SCS (51.5%) and EOII (52.0%) levels were from a Protestant community background, whereas the majority of promotees to Grade 6 (58.1%) and Grade 7 (56.9%) levels were from a Catholic community background.

Disability 8 9

In the NICS overall, the median pay of staff with a disability declared is 7.3% lower than staff without a disability declared. There are differences at some grade levels with regard to disability. For example, at Grade 6, Grade 5 and Grade 3 levels, the median pay of those with no disability declared is 2.9%, 2.0% and 1.9% respectively higher than the median pay of those with a disability declared. Again, it should be emphasised that median differences of this type can arise from a complex range of factors. It should be noted that information on disability is missing for a high proportion of NICS staff. Any staff for whom this information is missing have been allocated to the ‘No disability declared’ category. The true proportion of disabled staff is therefore likely to be higher than recorded on HR Connect.

Age 10

There are no gaps in median pay among staff at AA, AO, EOII, or Industrial grades when analysed by age. At Permanent Secretary level, there is a gap in favour of those aged 16 to 49. However, at all other grades there is a gap in favour of staff aged 50+ compared to staff aged 16 to 49. This is to be expected, given that in each grade it takes several years to reach the top of the pay scale, so those staff on the highest point tend to be older than those on lower points.

Comparison with the rest of UK

The median pay of NICS staff at SCS, Grade 6, SO and EOI/EOII levels was lower than the median pay of their counterparts elsewhere in UK. At AO grade level, median pay of NICS staff was higher than their counterparts across the rest of the UK11.

Figure 7: Median Pay of Civil Servants across the UK, by Analogous Grade Level, March 20231, 2

  1. See Table 11.

  2. For purposes of comparison with the rest of UK in Table 11, the NICS Executive Officer I and Executive Officer II grades have been amalgamated.

The median pay of NICS staff at AA grade level was lower than the median pay of civil servants at the equivalent level across the rest of the UK with the exception of Wales.

At G7 level, median pay of NICS staff was higher than their counterparts in England (excluding London), but lower than their counterparts in England, Scotland, and Wales.

At DP grade level, median pay of NICS staff was higher than their counterparts across the rest of the UK with the exception of Scotland.

(See Annex 1 for the minimum/maximum points of pay scales for each grade in the NICS, the Scottish Government, and a number of GB Departments.)

Comparison with the Northern Ireland Public and Private Sectors 12

NICS median weekly pay13 for full-time staff (£566) is lower than that in the overall Northern Ireland public sector (£646), but is higher than in the private sector (£553).

For part-time staff, NICS median weekly pay (£377) is higher than both the overall Northern Ireland public sector (£275) and the private sector (£198).

NICS mean weekly pay for full-time staff (£640) is lower than both the overall Northern Ireland public sector (£710) and the private sector (£679).

For part-time staff, NICS mean weekly pay (£411) is higher than both the overall Northern Ireland public sector (£296) and the private sector (£224).

Some of the differences between these sectors may be due to differences in the composition of the respective workforces. For example, many of the lowest paid occupations, such as bar and restaurant staff, hairdressers, elementary sales occupations and cashiers, exist primarily in the private sector, whereas there is a larger proportion of graduate-level and professional occupations in the public sector.

Tables

Table 1a: Staff numbers (headcount) by Pay Band and Analogous Grade Level: March 2023 1, 2, 3, 4, 5, 6

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. Some pay bands have been combined to avoid potential disclosure of pay.

  5. Where Analogous Grade is not available for Grade C/Executive Officer staff in DOJ it is assumed to be EOII.

  6. ‘Other’ staff are staff not on NICS Pay Scales.

Table 1b: Pay Average and Pay Percentiles by Analogous Grade: March 2023 1, 2, 3, 4, 5

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. Where Analogous Grade is not available for Grade C/Executive Officer staff in DOJ it is assumed to be EOII.

  5. ‘Other’ staff are staff not on NICS Pay Scales.

Table 2a: Staff numbers (headcount) by Pay Band and Gender: March 2023 1, 2, 3

  1. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  2. Pay represents the full-time equivalent salaries of part-time employees.

  3. Some pay bands have been combined to avoid potential disclosure of pay.

Table 2b: Pay Average and Pay Percentiles by Gender: March 2023 1, 2

  1. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  2. Pay represents the full-time equivalent salaries of part-time employees.

Table 3: Median Pay (£) by Analogous Grade Level and Gender: March 2023 1, 2, 3, 4, 5, 6

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. The pay gap is the percentage by which female median pay is below or above male median pay. A minus sign before the percentage denotes that female median pay is above male median pay.

  5. A cell showing N/A means that no staff fall into that category, so it is not possible to determine if there is a gap.

  6. ‘Other’ staff are staff not on NICS Pay Scales.

Table 4: Median Pay (£) by Analogous Grade Level and Community Background: March 2023 1, 2, 3, 4, 5, 6, 7

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. The pay gap is the percentage by which Catholic median pay is below or above Protestant median pay. A minus sign before the percentage denotes that Catholic median pay is above Protestant median pay.

  5. Details for HOCS have been excluded to avoid disclosing community background (-).

  6. A cell showing N/A means that no staff fall into that category.

  7. ‘Other’ staff are staff not on NICS Pay Scales.

Table 5: Median Pay (£) by Analogous Grade Level and Disability: March 2023 1, 2, 3, 4, 5, 6, 7

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. The pay gap is the percentage by which the median pay of staff who have declared a disability is below or above the median pay of staff who have not declared a disability. A minus sign before the percentage denotes that the median pay of staff who have declared a disability is above the median pay of staff who have not declared a disability.

  5. Details for HOCS have been excluded to avoid disclosing Disability status (-).

  6. A cell showing N/A means that no staff fall into that category, so it is not possible to determine if there is a gap.

  7. ‘Other’ staff are staff not on NICS Pay Scales.

Table 6: Median Pay (£) by Analogous Grade Level and Age-Group: March 2023 1, 2, 3, 4, 5, 6

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. The pay gap is the percentage by which the median pay of those aged 50+ is below or above the median pay of those aged 16-49. A minus sign before the percentage denotes that the median pay of those aged 50+ is above the median pay of those aged 16-49.

  5. A cell showing N/A means that no staff fall into that category, so it is not possible to determine if there is a gap.

  6. ‘Other’ staff are staff not on NICS Pay Scales.

Table 7: Median Pay (£) 2018-2023, by Gender 1, 2, 3

  1. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  2. Pay represents the full-time equivalent salaries of part-time employees.

  3. Figures take account of backdated pay awards (either using calculations or actual data on backdated pay).

Table 8: Median Pay (£) 2018-2023, by Analogous Grade Level 1, 2, 3, 4, 5, 6

  1. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher responsibility level.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. Figures take account of backdated pay awards (either using calculations for ‘Other’ staff in 2018, or actual data on backdated pay).

  5. A cell showing N/A means that no staff fall into that category.

  6. ‘Other’ staff are staff not on NICS Pay Scales.

Table 9: Increase in pay, March 2022 to March 2023, by Analogous Grade Level 1, 2, 3, 4

  1. This table compares the salaries from March 2022 to March 2023 for Permanent and Casual staff who have not changed grade.

  2. Some totals have been presented as ranges to avoid disclosing another number (lower than 4).

  3. ‘Other’ staff are staff not on NICS Pay Scales.

  4. ’*’ denotes the number of cases is below 4.

Table 10: Median Pay (£) by Age: March 2023 1, 2

  1. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  2. Pay represents the full-time equivalent salaries of part-time employees

Table 11: Median Pay (£) of Civil Servants across the UK, by Analogous Grade Level: March 2023 1, 2, 3, 4, 5, 6, 7, 8

  1. Numbers are rounded to the nearest ten.

  2. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  3. Pay represents the full-time equivalent salaries of part-time employees.

  4. This table shows staff in their substantive responsibility level unless on temporary promotion in which case staff are recorded at the higher grade level.

  5. For GB, workplace postcode data are used to derive geographical information.

  6. The Northern Ireland (NICS) data excludes Industrial staff and other staff not on NICS pay scales.

  7. For purposes of comparison, the NICS EOI and EOII grades are amalgamated.

  8. GB Civil Service departments define their own grades below SCS Level. During the data collection that underlies these statistics, GB departments are asked to map their own grade structure onto the Civil Service-wide structure. Because of this mapping, these grade figures will contain the salaries of individuals who may have unusually high or low salaries for the grade.

Table 12: Mean and Median Basic Weekly Pay (£), Northern Ireland: March/April 2023 1, 2

Sources: DoF (HR Connect figures) and Annual Survey of Hours and Earnings, NISRA

  1. Pay represents gross basic annual salaries only; overtime, allowances and non-consolidated payments are excluded.

  2. Pay represents the actual pay of part-time employees i.e. they are not full-time equivalent values. The pay of part-time employees are therefore dependent on the number of hours worked.

Background Notes

Concepts and Definitions

The Northern Ireland Civil Service

  1. The NICS is the civil service of the devolved administration consisting of 10 Departments. In this publication, “the NICS” also includes NICS staff working in the Health & Safety Executive Northern Ireland and in the Attorney General’s Office.

  2. In the NICS, there are two separate collective bargaining units for pay: one for Non-Industrial staff and one for Industrial staff. There are separate arrangements for the pay of the Northern Ireland Prison Service (NIPS) Prison Grades, and Learning and Skills staff in NIPS. Each of the pay systems differ in their pay progression arrangements – see Paragraphs 14-17. Approximately 92% of NICS personnel are Non-Industrial staff on NICS pay scales.

Coverage of NICS Staff

  1. Unless otherwise stated, figures relate to Industrial and Non-Industrial staff, both permanent and casual. Permanent employees are employees with a contract with no agreed expiry date or a fixed-term contract of more than 12 months. Temporary/casual employees are those with a fixed term contract of twelve months or less, or employed on a casual basis.

    When analyses are broken down by analogous grade, a separate row/column is presented for Industrial 1, 2, and 3 staff, and Other staff (those not on NICS pay scales), as analogous grades are not available for some of these staff.

    Agency staff and a small number of other staff, in various Departments, who are not on NICS pay scales are excluded.

Pay

  1. ‘Pay’ and ‘pay band’ refer to gross basic pay only. Overtime, allowances, and non-consolidated payments are excluded.

  2. Many of the tables refer to median pay. The median is one of several different ways of determining the average of a group of numbers, and it is defined as the middle number in a list of numbers which has been sorted from lowest to highest. For example, the median of the following group of numbers is 3000.

    1000, 2000, 3000, 30000, 80000

    Another commonly used method of calculating the average is the mean, which is simply the sum of the numbers divided by how many numbers there are. In the case of the numbers above for example, the mean is 23200 (i.e. 1000+2000+3000+30000+80000=116000/5=23200).

    In deciding whether to use the mean or the median as the measure of average of a set of data, a lot depends on the nature of the data. Sets of numbers which include a few very high or very low numbers (outliers) can artificially make the mean very high or low. In the case of the numbers presented above, the mean is a misleading indicator of the average, because 1 of the 5 numbers is significantly higher than the other 4.

    In such cases, the median is a more accurate way to describe the average, particularly when discussing salary data because these often have relatively few very high values.

  3. Table 2 refers to bottom and top decile pay. The bottom decile is the 10 per cent of staff with the lowest pay. The top decile is the 10 per cent of staff with the highest pay.

  4. Table 1 and Table 2 refer to lower and upper quartile pay. The lower quartile is the 25 per cent of staff with the lowest pay. The upper quartile is the 25 per cent of staff with the highest pay.

Data Sources, Quality and Validation

  1. Pay data for NIPS Prison Grade staff have come from the data system (Compass) of this Agency. Pay data for all other NICS staff14 have come from HRConnect, the Human Resource Service of the NICS. Figures take account of backdated pay awards (either using calculations or actual data on backdated pay). While every care has been taken in collating these data, they are subject to the limitations inherent in any large-scale recording system and to variation in recording practice over time.

  2. Both HR Connect and Compass provide individual-level data at a high level of detail. The data cover all staff in the NICS and other non-NICS public bodies. Both systems are managed on a day-to-day basis by private sector companies which run regular data quality checks. In addition to the quality checks carried out by the data supplier, pay data are also subject to extensive automated and manual quality assurance checks when the data are received by HRCS.

  3. Specific to this publication are, for example, checks carried out to ensure that changes to an individual’s pay and/or grade (e.g. through normal pay awards, movement up pay scales, by promotion, or temporary promotion) are correctly recorded from one year to the next. Any anomalies or errors identified as a result of these checks are referred back to HR Connect or Compass (via appropriate channels) to be corrected at source by the data supplier on their IT systems.

  4. Given the importance of pay to employees, and the fact that employees are very likely to quickly flag up problems with the data (for example, if they don’t receive their pay, or if they don’t receive their correct level of pay), the pay data are considered to be as complete and accurate as possible.

    Following guidance provided by the Office for National Statistics on the Quality Assessment of Administrative Data, information pertaining to data quality and validation is continually being assessed.

  5. With reference to Tables 1a and 2a, please note that some pay bands have been combined to avoid potential disclosure of pay information. This has resulted in some pay bands in these tables being unequal. However, this means that no data have been removed or suppressed and that coverage in these tables is therefore 100%.

Analogous grades

  1. Each grade in each occupational group has an associated grade level. The table below lists the grade levels in descending order of seniority, along with the abbreviation used for each grade.
Grade Level Abbreviation
Head of the Civil Service HOCS
Permanent Secretary Perm Sec
Grade 3 G3
Grade5 G5
Grade 5 and above SCS
Grade 6 (Senior Principal) G6
Grade 7 (Principal) G7
Deputy Principal DP
Staff Officer SO
Executive Officer I EOI
Executive Officer II EOII
Administrative Officer AO
Administrative Assistant AA
Industrial 3 Ind 3
Industrial 2 Ind 2
Industrial 1 Ind 1

Pay Progression arrangements of the pay systems in the NICS15

Non-Industrial Staff

  1. Each Non-Industrial grade has a pay scale consisting of a minimum pay point, a maximum pay point and a number of fixed pay points in between. Individuals may be paid on any pay point within the pay scale.

    The operative date of the annual pay award is 1 August. The reporting year, upon which the pay award is based, is 1 April to 31 March.

    Individuals whose performance is deemed as satisfactory and who meet certain eligibility criteria, for example in relation to service during the reporting period, would be eligible for the annual pay award.

NIPS Prison Grades

  1. Prison grades either have pay scales consisting of a minimum pay point, a maximum pay point and a number of fixed pay points in between, or single point rates. The operative date of the annual pay award is 1 April. Progression arrangements are dependent on grade and pay structure. NIPS uniformed officers have separate pay and grading arrangements to the wider NICS, under an active and ongoing pay delegation.

NIPS Learning and Skills Staff

  1. Teachers within NIPS are paid on a pay scale consisting of a minimum pay point, a maximum pay point and a number of fixed pay points in between. The operative date of the annual pay award is 1 September. Pay scales are increased in reference to Further Education pay scales as determined by the College Employers Forum. Individuals whose performance is deemed as satisfactory and who meet certain eligibility criteria, for example in relation to service during the reporting period, would be eligible for an incremental progression increase.

Industrial Staff

  1. Prior to 2016, the Industrial pay system was very different from that of Non-Industrial staff. However over the course of 2016 and 2017, the NICS implemented the outcome of an Industrial Pay and Grading Review, the purpose of which was to simplify and improve the Industrial pay system and align it with Non-Industrial pay.

    Industrial staff in the NICS are now classified as Industrial 1, 2, or 3 and are analogous to the non-industrial AA, AO and EOII grades. Industrial 1 grades are, in the main, unskilled or semi-skilled roles. Industrial 2 grades mainly carry out skilled trades, crafts and supervisory roles, and Industrial 3 grades hold distinct management responsibilities.

    As with the Non-Industrial staff, the operative date of the annual pay award is 1 August.

Non-Industrial Pay and Grading Review

  1. In 2011 the NICS commenced a Comprehensive Pay and Grading Review. As a result of this, in August 2012 all pay scales below SCS level were shortened to a maximum of 6 points between the minima and maxima and the EOII and EOI maxima and minima were increased to a greater extent than that for other grade levels. For staff at EOII and EOI levels, assimilation to the new pay scales was based on their period of reckonable service in the grade. Revised pay scales for all grades were introduced in August 2013. For staff at SO, DP, Grade 7, and Grade 6 levels, assimilation to the new pay scales was based on their period of reckonable service in the grade. In cases where the assimilation terms resulted in staff being assimilated to a pay less than their current pay, staff were assimilated to a point on the pay scale that was of the next highest monetary value, or the maximum if appropriate. Further details of the NICS Non-Industrial Pay and Grading Review can be found at NICS Pay and Grading Review for Non-Industrial Staff (opens a new window).

Industrial Pay and Grading Review

  1. Over the course of 2016 and 2017, the NICS implemented the outcome of an Industrial Pay and Grading Review, the purpose of which was to simplify and improve the Industrial pay system and align it with Non-Industrial pay. This resulted in an increase in pay for some Industrial staff in this year, necessary to ensure equity of treatment of those staff. Further details of the NICS Industrial Pay and Grading Review can be found at NICS Pay and Grading Review for Industrial Staff (opens a new window).

Voluntary Exit Scheme

  1. On 2 March 2015 the NICS-wide Voluntary Exit Scheme was launched. The Scheme involved the voluntary early departure of staff in 5 tranches with the following leaving dates; 30 September 2015, 30 November 2015, 31 January 2016, 30 March 2016 and 31 May 2016. In total 2,996 staff members left the NICS under this scheme.

Further Information

  1. Media enquiries should be directed to the Department of Finance Press Office on Tel: 028 9081 6724 or send an email to: dof.pressoffice@finance-ni.gov.uk.

  2. The Executive Information Service operates an out of hours service For Media Enquiries Only between 1800hrs and 0800hrs Monday to Friday and at weekends and public holidays. The duty press officer can be contacted on Tel: 028 9037 8110.

Annex 1

General Service Pay Ranges16, by Analogous Grade, NICS and Departments in GB
The tables below show the minimum and maximum of the pay range for each general service grade in the NICS, the Scottish Government, and various GB Departments. Departments which have amalgamated grades (e.g. AA and AO) are not included in this set of tables; the Welsh Government is excluded for this reason. The GB Departments in this list are different from that provided in previous years due to a request from users that we present a broader range of GB Departments.

AA

Organisation Minimum Maximum
NICS £21,053 £21,053
Department for Education £22,015 £22,015
Department for Environment, Food and Rural Affairs £21,661 £21,661
Department of Health and Social Care N/A N/A
Department for International Trade N/A N/A
Department for Work and Pensions £21,245 £21,245
Home Office £19,500 £19,500
Foreign and Commonwealth Development Office N/A N/A
Her Majesty’s Revenue and Customs £22,524 £22,524
Cabinet Office N/A N/A
Department for Transport £19,000 £19,000
Department for Culture, Media and Sport £23,066 £23,066
Ministry for Housing, Communities and Local Government N/A N/A
Ministry of Justice £20,126 £20,126
Scottish Government¹ £22,182 £24,888

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

  1. A3 grade, equivalent to AA/AO.

AO

Organisation Minimum Maximum
NICS £23,071 £24,507
Department for Education £22,015 £22,015
Department for Environment, Food and Rural Affairs £22,150 £22,150
Department of Health and Social Care £21,250 £21,250
Department for International Trade £24,758 £24,758
Department for Work and Pensions £21,688 £21,688
Home Office £22,400 £22,400
Foreign and Commonwealth Development Office £23,948 £23,948
Her Majesty’s Revenue and Customs £22,524 £22,524
Cabinet Office £21,722 £21,722
Department for Transport £22,497 £22,497
Department for Culture, Media and Sport £23,066 £23,066
Ministry for Housing, Communities and Local Government £24,324 £24,324
Ministry of Justice £21,775 £21,775
Scottish Government¹ £25,713 £27,735

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

  1. A4 grade.

EOI/EOII/Executive Officer

Organisation Minimum Maximum
NICS £26,569 £29,859
Department for Education £25,900 £26,936
Department for Environment, Food and Rural Affairs £25,915 £27,116
Department of Health and Social Care £25,190 £27,509
Department for International Trade £25,661 £27,422
Department for Work and Pensions £28,117 £28,117
Home Office £25,750 £27,650
Foreign and Commonwealth Development Office £25,029 £28,684
Her Majesty’s Revenue and Customs £27,650 £29,728
Cabinet Office £24,327 £27,101
Department for Transport £26,780 £27,448
Department for Culture, Media and Sport £24,779 £25,430
Ministry for Housing, Communities and Local Government £25,324 £30,045
Ministry of Justice £25,827 £27,170
Scottish Government £29,102 £31,941

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

SO/Higher Executive Officer

Organisation Minimum Maximum
NICS £32,880 £34,011
Department for Education £30,332 £33,371
Department for Environment, Food and Rural Affairs £30,317 £32,803
Department of Health and Social Care £30,366 £33,985
Department for International Trade £31,443 £33,097
Department for Work and Pensions £34,173 £34,971
Home Office £32,000 £35,200
Foreign and Commonwealth Development Office £31,621 £38,595
Her Majesty’s Revenue and Customs £34,404 £36,985
Cabinet Office £32,640 £36,510
Department for Transport £31,349 £33,846
Department for Culture, Media and Sport £31,884 £36,024
Ministry for Housing, Communities and Local Government £30,792 £35,926
Ministry of Justice £31,265 £34,446
Scottish Government £33,520 £38,329

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

DP/Senior Executive Officer

Organisation Minimum Maximum
NICS £40,300 £43,191
Department for Education £37,593 £41,506
Department for Environment, Food and Rural Affairs £37,295 £41,425
Department of Health and Social Care £38,119 £42,480
Department for International Trade £38,052 £41,912
Department for Work and Pensions £38,469 £41,480
Home Office £39,000 £42,900
Foreign and Commonwealth Development Office £39,449 £46,000
Her Majesty’s Revenue and Customs £41,782 £44,932
Cabinet Office £38,046 £41,053
Department for Transport £39,428 £43,159
Department for Culture, Media and Sport £36,377 £38,953
Ministry for Housing, Communities and Local Government £37,064 £44,099
Ministry of Justice £37,683 £41,506
Scottish Government £41,642 £49,860

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

Grade 7

Organisation Minimum Maximum
NICS £52,578 £56,237
Department for Education £51,357 £59,332
Department for Environment, Food and Rural Affairs £49,403 £55,823
Department of Health and Social Care £50,829 £58,768
Department for International Trade £52,000 £58,652
Department for Work and Pensions £50,155 £60,781
Home Office £54,000 £59,400
Foreign and Commonwealth Development Office £49,955 £60,078
Her Majesty’s Revenue and Customs £52,598 £59,294
Cabinet Office £50,694 £57,654
Department for Transport £50,238 £55,997
Department for Culture, Media and Sport £48,014 £54,027
Ministry for Housing, Communities and Local Government £49,697 £58,862
Ministry of Justice £51,767 £59,590
Scottish Government £52,355 £65,276

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

Grade 6

Organisation Minimum Maximum
NICS £62,294 £67,955
Department for Education £62,540 £69,061
Department for Environment, Food and Rural Affairs £59,341 £67,055
Department of Health and Social Care £63,954 £71,893
Department for International Trade £62,555 £71,233
Department for Work and Pensions £66,860 £74,392
Home Office £65,500 £72,050
Foreign and Commonwealth Development Office £61,285 £71,878
Her Majesty’s Revenue and Customs £64,693 £72,924
Cabinet Office £61,710 £66,614
Department for Transport £61,940 £68,959
Department for Culture, Media and Sport £54,395 £63,405
Ministry for Housing, Communities and Local Government £58,946 £69,960
Ministry of Justice £63,185 £72,720
Scottish Government¹ £68,540 £80,434

Sources: DoF (NICS HR), Scottish Government, and each GB Department.

  1. Minimum of C2 grade and maximum of C3 grade.

SCS Pay Band 1/NICS Assistant Secretary (Grade 5)

Organisation Minimum Maximum¹
NICS £75,464 £84,674
Department for Education £73,000 £117,800
Department for Environment, Food and Rural Affairs £73,000 £117,800
Department of Health and Social Care £73,000 £117,800
Department for International Trade £73,000 £117,800
Department for Work and Pensions £73,000 £117,800
Home Office £73,000 £117,800
Foreign and Commonwealth Development Office £73,000 £117,800
Her Majesty’s Revenue and Customs £73,000 £117,800
Cabinet Office £73,000 £117,800
Department for Transport £73,000 £117,800
Department for Culture, Media and Sport £73,000 £117,800
Ministry for Housing, Communities and Local Government £73,000 £117,800
Ministry of Justice £73,500 £117,800
Scottish Government £81,893 £85,201

Sources: DoF (NICS HR), Scottish Government, and Cabinet Office.

  1. Care should be taken in interpreting the large differences between the NICS and GB Departments in the pay maximum of SCS staff. In 2012 the NICS introduced shorter pay scales for each SCS grade allowing for progression, assuming performance has been satisfactory, towards the maxima. The SCS Pay Scales 1 August 2022 – 31 July 2023 are published on the DoF website.

SCS Pay Band 2/NICS Deputy Secretary (Grade 3)

Organisation Minimum Maximum¹
NICS £96,722 £108,118
Department for Education £95,000 £162,500
Department for Environment, Food and Rural Affairs £95,000 £162,500
Department of Health and Social Care £95,000 £162,500
Department for International Trade £95,000 £162,500
Department for Work and Pensions £95,000 £162,500
Home Office £95,000 £162,500
Foreign and Commonwealth Development Office £95,000 £162,500
Her Majesty’s Revenue and Customs £95,000 £162,500
Cabinet Office £95,000 £162,500
Department for Transport £95,000 £162,500
Department for Culture, Media and Sport £95,000 £162,500
Ministry for Housing, Communities and Local Government £95,000 £162,500
Ministry of Justice £95,000 £162,500
Scottish Government £97,849 £105,915

Sources: DoF (NICS HR), Scottish Government, and Cabinet Office.

  1. Care should be taken in interpreting the large differences between the NICS and GB Departments in the pay maximum of SCS staff. In 2012 the NICS introduced shorter pay scales for each SCS grade allowing for progression, assuming performance has been satisfactory, towards the maxima. The SCS Pay Scales 1 August 2022 – 31 July 2023 are published on the DoF website.

SCS Pay Band 3/NICS Permanent Secretary

Organisation Minimum Maximum¹
NICS £124,834 £142,418
Department for Education £125,000 £208,100
Department for Environment, Food and Rural Affairs £125,000 £208,100
Department of Health and Social Care £125,000 £208,100
Department for International Trade £125,000 £208,100
Department for Work and Pensions £125,000 £208,100
Home Office £125,000 £208,100
Foreign and Commonwealth Development Office £125,000 £208,100
Her Majesty’s Revenue and Customs £125,000 £208,100
Cabinet Office £125,000 £208,100
Department for Transport £125,000 £208,100
Department for Culture, Media and Sport £125,000 £208,100
Ministry for Housing, Communities and Local Government £125,000 £208,100
Ministry of Justice £125,000 £208,100
Scottish Government £125,057 £135,366

Sources: DoF (NICS HR), Scottish Government, and Cabinet Office.

  1. Care should be taken in interpreting the large differences between the NICS and GB Departments in the pay maximum of SCS staff. In 2012 the NICS introduced shorter pay scales for each SCS grade allowing for progression, assuming performance has been satisfactory, towards the maxima. The SCS Pay Scales 1 August 2022 – 31 July 2023 are published on the DoF website.

SCS Pay Band 4/NI Head of Civil Service

Organisation Minimum Maximum¹
NICS £168,381 £192,609
Tier 1 £180,000 £200,000
Tier 2 £162,500 £180,000
Tier 3 £150,000 £160,000

Sources: DoF (NICS HR), Scottish Government, and Cabinet Office.

  1. Care should be taken in interpreting the large differences between the NICS and GB Departments in the pay maximum of SCS staff. In 2012 the NICS introduced shorter pay scales for each SCS grade allowing for progression, assuming performance has been satisfactory, towards the maxima. The SCS Pay Scales 1 August 2022 – 31 July 2023 are published on the DoF website.

Annex 2

NICS Non-Industrial and Industrial Pay Awards 2022, and NIPS Pay Award 2022

2022 NICS Non-Industrial Pay Award

The 2022 pay award applied from 1 August 2022.

All elements of entitlement in this award detailed at (a) to (d) are in respect of a one year period with effect from 1 August 2022 and do not establish any future contractual entitlements.

The elements are as follows:

  1. all eligible satisfactory performers (based on the reporting year 1 April 2021 to 31 March 2022) to receive one step progression, subject to band maximum, with effect from 1 August 2022;

  2. all points on civil service AA and analogous pay scales to be revalorised and combined to one pay point of £21,053;

  3. all points on civil service pay scales AO and analogous to SCS inclusive, excluding non-NICS retained pay scales, from minimum to maximum to be revalorised by £552; and,

  4. any staff receiving less than a £552 consolidated increase, to receive a non-consolidated, non-pensionable payment up to a maximum of £552, pro-rated for part-time working (for example, those staff in receipt of a salary in excess of the maximum, those on non-NICS pay scales and those on a marked time salary).

2022 NICS Industrial Pay Award

The 2022 pay award applied from 1 August 2022.

All elements of entitlement in this award detailed at (a) to (d) are in respect of a one year period with effect from 1 August 2022 and do not establish any future contractual entitlements.

The elements are as follows:

  1. all eligible satisfactory performers (based on the reporting year 1 April 2021 to 31 March 2022) to receive one step progression, subject to band maximum, with effect from 1 August 2022;

  2. all points on civil service Industrial 1 and analogous pay scales to be revalorised and combined to one pay point of £21,053;

  3. all points on civil service pay scales Industrial 2 and Industrial 3, excluding non-NICS retained pay scales, from minimum to maximum to be revalorised by £552; and,

  4. any staff receiving less than a £552 consolidated increase, to receive a non-consolidated, non-pensionable payment up to a maximum of £552, pro-rated for part-time working (for example, those staff in receipt of a salary in excess of the maximum, those on non-NICS pay scales and those on a marked time salary).

Implementation of NICS Pay Awards

The operative date for implementation of the annual NICS pay award is in August of each calendar year. Because of this, there is a discrepancy between the date of the annual pay award, and the reporting year on which the bulletin is based – the reporting year is normally a year in advance of the pay award year. Prior to 2017, the pay award was always implemented before the March cut-off – therefore the data was ready immediately on 1st April and we did not have to wait for the correct pay data.

From 2017 to 2021, the pay award was always implemented after March, so it was necessary to wait for the pay award to be implemented to get the correct up-to-date pay data.

The development of a 2-year pay award for the NICS resulted in the 2021 NICS pay award being implemented in October 2021. Therefore the previous bulletin reported on salaries of NICS staff in post at March 2022 who already have had their 2021 pay award salaries updated.

In the case of this bulletin for example, the 2022 NICS pay award was implemented in June 2023, but the reporting year on which the bulletin is based is April 2022 to March 2023. Therefore, in order to produce the dataset on which the bulletin is based, information on salaries for staff in post at March 2023 are retrospectively updated with their new salaries after implementation of the 2022 pay award.

2022 NIPS Pay Award

Staff must have been in post on 1 April and have at least 90 days satisfactory performance in the grade to be eligible for the pay award and receive progression and revalorisation. Staff who do not meet these criteria only receive revalorisation. Custody Prison Officers must have attained their Certificate prior to the settlement date to receive progression.

As with the NICS, the 2022 NIPS pay award was not issued before March 2023, so information on salaries for staff in post at March 2023 are retrospectively updated with their new salaries after implementation of the 2022 pay award.

National Statistics Status

National Statistics17 are accredited official statistics. These official statistics were independently reviewed by the Office for Statistics Regulation (OSR) in December 2021, following a full assessment. They comply with OSR set standards of trustworthiness, quality and value in the Code of Practice for Statistics and should be labelled ‘accredited official statistics’.

Our statistical practice is regulated by the Office for Statistics Regulation (OSR). You are welcome to contact us directly with any comments about how we meet these standards. Alternatively, you can contact OSR by emailing or via the OSR website.

If you would like to provide feedback on these statistics, or you require further statistical information, please contact:

Christopher Baird
NISRA Human Resource Consultancy Services
Floor 2
Colby House
Stranmillis Court
Stranmillis Road
Belfast
BT9 5RR

Telephone: 028 9038 8443

E-mail:





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Footnotes

  1. See Background Information for a full list of concepts and definitions.↩︎

  2. See Annex 2 for details of the 2022 NICS Pay Award (opens a new window) and 2022 NIPS Pay Award.↩︎

  3. See Table 1b.↩︎

  4. See Table 9.↩︎

  5. See Paragraph 19 of the Background Notes for details.↩︎

  6. See Table 2b.↩︎

  7. For further information on employment in the NICS, see Employment in the Northern Ireland Civil Service 1 April 2023 (opens a new window).↩︎

  8. See Table 5.↩︎

  9. Disability data are missing for 47.5% of staff, and the true proportion of disabled staff could be higher. Some staff whose disability information is missing may have a disability, and some others who are recorded as not having a disability may have developed a disability since the information was provided. Both of these scenarios would mean a larger proportion of all staff having a disability. For further information, please see the latest NICS Equality Statistics report (opens in a window).↩︎

  10. See Table 6.↩︎

  11. See Table 11.↩︎

  12. For more information visit the Annual Survey of Hours and Earnings section of the NISRA website (opens a new window)↩︎

  13. See Table 12.↩︎

  14. Northern Ireland Courts and Tribunals Service (NICTS) staff moved onto HRConnect for pay purposes in October 2013. NICTS Pay data from March 2014 onwards were obtained from HRConnect, while historic pay data were obtained from the NICTS data system. Youth Justice Agency (YJA) staff moved onto HRConnect for pay purposes starting in December 2016. All YJA Pay data has been obtained from HRConnect for 2018 data onwards, while historic pay data were obtained from the YJA data system. Non-uniformed Northern Ireland Prison Service (NIPS) staff began moving onto HRConnect for pay purposes with effect from November 2018. As of the March 2023 all non-uniformed NIPS staff data are from HRConnect. Historically this group of staff has been referred to as ‘Other’ in this pay report.↩︎

  15. Sources: NICS HR, Department of Finance (DoF), NIPS & YJA.↩︎

  16. In effect at March 2023. The Non Industrial Pay Scales 1 August 2022 – 31 July 2023 are published on the DoF website.↩︎

  17. Accredited official statistics are called National Statistics in the Statistics and Registration Service Act 2007.↩︎