Background Quality Report
Last updated: March 2025
Background Quality Assessment
This section provides information about the quality of the data used to produce the First Time Entrants publication, and any statistics derived from these data.
Introduction
Context for the quality report
The publication entitled First Time Entrants to the Criminal Justice System in Northern Ireland is produced annually by the Analytical Services Group (ASG), a branch of statisticians from the Northern Ireland Statistics and Research Agency (NISRA) located within the Department of Justice (DoJ),and has been done so since 2011/12. The reports are available to download from DoJ website (opens in a new window) and are published in line with the ASG Customer Service and Engagement Statement, Policy 6 in the Code of Practice for Statistics – Policies and Statements (opens in a new window).
This report presents data on first time entrants to the criminal justice system in Northern Ireland for the period 1st April to 31st March. It provides an overview of the structure of the known offending population and information on the breakdown of offences committed by new offenders and the disposals received. Comparative information to the previous year is also provided.
The statistics are produced using administrative data sourced from the Causeway Data Sharing Mechanism, an interconnected information system, launched as a joint undertaking by the Criminal Justice Organisations (CJO) in Northern Ireland. The data were extracted primarily based on records contained on the Criminal Records Viewer (CRV), held on Causeway. CRV utilises data which originated in the Police Service of Northern Ireland (PSNI), Public Prosecution Service (PPS) and from Northern Ireland Courts and Tribunals Service (NICTS).
The First Time Entrant publication is one of a series of five produced by the team. The others are –
- Case Processing Time for Criminal Cases Dealt With At Court in Northern Ireland;
- Courts Prosecutions, Convictions and Out of Court Disposals in Northern Ireland; and
- Youth Engagement Statistics for Northern Ireland.
- The Domestic Abuse And Civil Proceedings Act (Northern Ireland) 2021 -Prosecutions At Courts and Case Processing Time for Domestic Abuse Related Cases.
The First Time Entrant report is published annually, on a financial year basis, approximately 18 months after the reporting period, for example data covering 2023/24 (1st April 2023 to 31st March 2024) will be published in July 2025. This is because the data used to produce the report are taken from the data underpinning the Courts Prosecutions, Convictions and Out of Court Disposals publication, an annual publication, produced on a calendar year basis, approximately 6 months after the reporting period for example data covering 2023 (1st January 2023 to 31st December 2024) are published in July 2024. Publication of First Time Entrants data is therefore delayed until publication of Prosecutions data for the entire period to be reported on has been completed.
The Case Processing Time report is produced on a narrower dataset, as convictions resulting from breach of court orders, Penalty Notices for Disorder (PND) and most other diversionary disposals are not included. It is published annually on a financial year basis, approximately 6 months after the reporting period, to allow for update of administrative records and data validation.
The Youth Engagement report presents data on cases relating to young people (aged 10 to 17 years at time of offence) coming into formal contact with the criminal justice system in Northern Ireland and who were assessed by the Public Prosecution Service (PPS) as being suitable for resolution through the Youth Engagement process, an out of court diversionary disposal. It is published annually on a financial year basis, approximately 9 months after the reporting period, to allow for update of administrative records and data validation.
The Domestic Abuse report presents data on prosecutions, convictions and out of court disposals data, as well as case processing times for cases relating to the domestic abuse offence or any offence aggravated by reason of involving DA, as laid out in The Domestic Abuse and Civil Proceedings Act (Northern Ireland) 2021. It uses a subset of the Prosecutions and Convictions data and is published annually on a financial year basis, approximately 6 months after the reporting period, to allow for update of administrative records and data validation.
Relevance
The degree to which the statistical product meets user needs in both coverage and content.
The information in the publication is used to inform policy decisions within DoJ, as well as to inform requests from other Government organisations and to answer NI Assembly questions and queries from the general public.
User needs are identified through biennial online customer surveys, the most recent undertaken in February 2025, Customer Surveys 2025 (opens in a new window).
Analysis is provided by age, gender, offence classification and disposal type that is if the offence was dealt with by imprisonment, suspended sentence, community service, monetary penalty, discharge or diversion.
Some comparisons with figures for the previous year are also included.
Statistical coverage is restricted to those criminal prosecutions which were brought by the PPS on behalf of the PSNI, PBNI, the NCA, the Airport Constabulary or Harbour Police, whether they were dealt with at court or by out of court diversion. Prosecutions brought by government departments, public bodies and private individuals are not included, as their prosecution is beyond the remit of the DoJ.
The data included in the report are based on individuals who have no previous criminal record in Northern Ireland and who commit a ‘first offence’ which results in them receiving their first diversion, warning, caution or conviction during the 1st April to 31st March for the year of interest. The term ‘first time entrants’ equates directly to that of ‘first offence’.
In order to calculate the proportion of first time entrants, information is also provided for ‘further offences’ (that is offences resulting in further diversions, warnings, cautions or convictions since the offender already has a recorded criminal history).
Under the counting rules for the publication, ‘further offences’ do not relate directly to the number of offenders who have committed further offences, as an offender may have had more than one further conviction or diversionary disposal within the time period covered by the report.
Where an offender has had an out of court disposal imposed or been prosecuted for, or convicted of, several offences on the same occasion, only one offence, the principal offence, is counted. The basis for selection of the principal offence is laid down in rules issued by the Home Office and the DoJ has developed a methodology applicable to Northern Ireland based on these. In summary, where there is a disposal, the offence which receives the most severe penalty is counted. Other factors which may be considered in selection of the principal offence are the potential sentence that may be imposed in relation to an offence and the perceived seriousness of an offence. Principal offence methodology may be viewed on the DoJ website (opens in a new window).
The offence counted and used in the compilation of figures in this report is the one on which the court took its final decision.For diversionary disposals, the offence counted is the one recorded at the time the diversionary disposal was issued and, where applicable, subsequently recorded as completed with the PPS. In relation to convictions, the principal offence counted is normally the one that draws the most severe disposal at conviction. Offences for which a defendant is convicted are not necessarily the same as those for which the defendant was initially proceeded against, as charges may be amended during the course of a case. The decision recorded is that reached by the court and takes no account of any subsequent appeal to a higher court.
Out of court disposals not taken into account in this bulletin are Penalty Notices for Disorder (PNDs). PNDs are a fixed penalty designed to tackle low-level, anti-social and nuisance offending for offenders aged 18 and over and are issued for a range of minor offences. They were introduced in Northern Ireland on the 6th June 2012 as a result of the Justice Act (Northern Ireland) 2011. PNDs provide police with a swift financial punishment to deal with misbehaviour and a practical deterrent to future re-offending. However, they do not require an admission of guilt and do not form part of an individual’s criminal record. Further information on PNDs can be accessed on the NI Direct website (opens in a new window).
Accuracy and reliability
The proximity between an estimate and the unknown true value.
These statistics are sourced from administrative systems that encompass data originating from PSNI, PPS and NICTS. The information is not a sample, but a complete data set of all relevant cases recorded within the time period reported on. Each CJO involved records information relevant to them in relation to each case on their own information systems, to allow the processing of that case through that stage of the criminal justice process.
There is no absolute means of verifying if CJOs have entered information incorrectly, or not at all. However, as Causeway is the main source of information used to manage day to day business within PSNI, PPS and NICTS and also to communicate important information between these organisations, it needs to be highly accurate. In addition, identified discrepancies are checked against information held on the Integrated Court Operation System (ICOS) and in the CRV.
Numerous validation checks are carried out during the course of each year by a number of parties, including NISRA statisticians,to ensure the data is fit for purpose. In relation to potential sources of bias and error, further details can also be found in the QAAD report (opens in a new window).
Users should however bear in mind that the statistics originate from various administrative data sources which have different purposes, aims and objectives and are kept for non statistical purposes for example reviewing and vetting individuals’ criminal records.
Figures are based on those who have had a conviction at any time since 1960 and those who had either a conviction or a diversionary disposal since the implementation of the Causeway System, in December 2009. This means that the reported rate of first offences may be slightly higher than the actuality, as, in some cases, first offences would have been dealt with by means of diversionary disposal, information which is not available prior to the introduction of Causeway. Any likely impact however should lessen with the passing of time.
Reoffending statistics also suggest that, in most crime categories, people who commit a proven re-offence do so within one year.As a result, the first year when it might be considered that the effect of diversions data being unavailable for the period prior to 2010 might be reduced is 2011/12 and data are available, as part of this series, from that point forward.
Users should note that some figures may not add to the totals due to rounding.
Timeliness and punctuality
Timeliness refers to the time gap between publication and the reference period. Punctuality refers to the gap between planned and actual publication dates.
The annual datasets cover the financial year from 1st April to 31st March. The statisticians producing the report continually look for ways that the processes can be streamlined while at the same time maintaining or improving the accuracy of the data. The gap between the reference date and the publication date is due to the fact that these statistics are based on information derived from prosecutions and convictions datasets, which are reported on a calendar year basis (see Introduction section). Additionally, some time is required to resolve various data quality issues.
While, data for first time offenders are published on a financial year basis, they are based on an update of cases dealt with at court in the most recent calendar year published in the annual prosecutions and convictions bulletin. This means there is a delay in the reporting of first time offender data each year. For example, prosecutions and convictions data for the calendar year 2024 were published in June 2025 and, as these contained figures for the last three months of 2023/24, first time offender data for 2023/24 could not be reported upon until the 2024 prosecutions and convictions data had been completed.
| Report Year | Publication Date |
|---|---|
| 2023/24 | 26/06/25 |
| 2022/23 | 27/06/24 |
| 2021/22 | 07/07/23 |
| 2020/21 | 06/07/22 |
| 2019/20 | 07/07/21 |
| 2018/19 | 10/07/20 |
| 2017/18 | 26/06/19 |
Accessibility and clarity
Accessibility is the ease with which users are able to access the data, also reflecting the format in which the data are available and the availability of supporting information. Clarity refers to the quality and sufficiency of metadata, illustrations and accompanying advice.
Accessibility to the statistics for this publication are in line with those detailed in the ASG Customer Service and Engagement Statement, Policy 6 in the Code of Practice for Statistics – Policies and Statements (opens in a new window).
No issues relating to accessibility or clarity were identified during a Customer Survey undertaken in February 2025, Customer Surveys, 2025 (opens in a new window).
The report contains contact details for further information and is available to download from the DoJ website DoJ website (opens in a new window) along with reports from previous years.
The data presented in the report are also available in Open Document Spreadsheet (ODS) format on the DoJ website (opens in a new window).
Explanatory information including sources, discontinuities and missing data have been included.
Coherence and comparability
Coherence is the degree to which data that are derived from different sources or methods, but refer to the same topic, are similar. Comparability is the degree to which data can be compared over time and domain.
The court structure of Northern Ireland does not equate to that in England,Wales, Scotland or the Republic of Ireland.Direct comparisons between Northern Ireland and the rest of the UK and Ireland therefore cannot be made. Further, none of the other nations in the United Kingdom, nor the Republic of Ireland, produce statistics on a similar basis.
Due to the small numbers involved individuals identifying as transgender, companies/other public bodies and those where no gender was recorded have been categorised in the male category.
A review of offence categories introduced to the 2019 statistics meant the reclassification of a small number of offences into different groups. This was to allow more consistent reporting across Criminal Justice Organisations. The adjusted categories were first reported in the 2018/19 First Time Entrants bulletin.
There have been no other changes to the measurement systems since the statistics were developed.
Assessment of user needs and perceptions
The process for finding out about users and uses, and their views on the statistical products.
The ASG Customer Service and Engagement Policy details ASGs customer engagement policy and can be found at Policy 6 in the Code of Practice for Statistics – Policies and Statements (opens in a new window).
An online customer survey was undertaken in February 2025, Customer Surveys 2025 (opens in a new window). The vast majority of respondents (88%) worked for The Northern Ireland Civil Service or other Agency; the remainder were from academia and other non-NICS public sector employees. The most frequently stated reasons for using the publication were policy/performance/resource related, media/public interest related, and to facilitate academic research.All (100%) respondents said that they were satisfied or very satisfied with the publication overall and that the statistics fully or mostly met their needs.
Regular meetings also take place with key users within the DoJ.
Trade-offs between output and quality components
No trade-offs applied.
Performance, cost and respondent burden
The effectiveness, efficiency and economy of the statistical output.
There is no respondent burden, since the data are held on an administrative system, and data on new cases are automatically collected as part of the Criminal Justice process.
The annual operational cost (staff time) of producing the report is approximately 15 days.
Confidentiality, transparency and security
The procedures and policy used to ensure sound confidentiality, security and transparent practices.
The ASG Confidentiality and Protection Arrangements statement, Policy 2 in the Code of Practice for Statistics – Policies and Statements (opens in a new window), sets out ASG’s arrangement for maintaining the confidentiality of the statistical data used in this publication.
All staff involved are trained on the protocols for protecting and maintaining the confidentiality of the data. NISRA follows the ‘Government Analysis Function’s Data and Analysis Method Review’ in the collection and dissemination of this report.
Data are held on a network that is only accessible to the few statisticians who need access. Printouts containing individual records or small cell sizes are locked away and shredded as soon as possible.
Standard disclosure control methodology is applied to the data. This ensures that information attributable to an individual is not identifiable in any published outputs and that the outputs are only seen by authorised staff prior to their publication.
When necessary, suppression is applied where the number of individuals in a cell is less than three.
Suppression is also applied, where necessary, to the next lowest valued cell in order that identification by subtraction is not possible.
The pre-release access list (opens in a new window) for the report is reviewed on an annual basis. The named individuals are checked to ensure that they are the correct contact and that they are available on the day before the release of the report (if they are not then they can nominate a deputy). A guidance document is also sent to those on the revised list explaining to them their obligations about data disclosure prior to the publication of the report.